Question: When do most people take action to secure their data and assets? Answer: After an incident has occurred rather than before! Digitising records, especially historical and precious ones not only is the sensible and correct option – it is also a pragmatic one too, and should be done sooner rather than when it’s too late.
There is a very strong business case for taking action to digitise and secure data, both precious and current working material. Once digitised, the data is easily secured and backed up. It also becomes fast and simple to search and retrieve information. Not only a huge benefit with current records, but a great assistance to research. Research information and access to historical records can in some cases provide a lucrative income for the owners of that information, if digitized there is no danger of mishandling, theft, or accidents.
New legislation, the GDPR, will make loss or mishandling of data a very expensive mistake. Digital data can be simply and efficiently totally secured in a few keystrokes with the correct software.
How many filing cabinets are taking up acres of precious space across the city of London and beyond?
Space has a real value – especially in London
How many hours work are wasted searching for a single document within a file, within a box of records inside a dusty cupboard?
Wasting time is wasting money
How many files once retrieved are then misplaced – refiled in the adjoining file – never to be seen again?
A value only realised when it is too late
How often do you need to have access to data, but are not in the right place or need it immediatley?
Information at your fingertips. Fully indexed, Fully Searchable
How safe are your unique and valuable “Heritage” documents – Royal Charter(s), original minutes, records and other such items that cannot be produced again?
How protected is your more recent electronic data? Is your digital data as robustly secured and safe from disastrous loss as your paper-based documentation?
How can your Members access your data — whether it’s born digital or paper-based – with different security levels dependent on the confidentiality of each item?
How easy is it for your Clerk to search for answers to obscure questions? Or even to answer a simple enquiry, for that matter?
Can you guarantee to your successors that you have looked after and protected your Company's most valuable asset – its knowledge and information?
We can provide the answers to these archiving issues. We've already successfully helped a number of livery companies with bespoke solutions to these questions.
Contact us on 01202 496513 for an initial meeting, which will be completely free of charge and without commitment, and see how our services can benefit you...
SDS City of London offers bespoke turnkey solutions specific to Livery Companies... See below for some of the Services we have provided for the Drapers', Haberdashers', Saddlers' and Marketors' Livery Companies.
Archivist's Digitisation Projects. A case study of our specialist scanning services
Minute Books digitisation and archiving for the two livery companies
Clerk's Administration System and Livery Document Management Solution
A complete Livery History archive case study
Master's (or Company's) Year Book scanning and digitisation case study